EVENT SPACE RENTAL AGREEMENT
This Agreement is entered into between WORK Lakes Region ("Venue") and ("Renter") for the rental of event space located at WORK Lakes Region, Laconia, New Hampshire.
RENTAL TERMS & CONDITIONS
1. PAYMENT TERMS
a. Total rental fee of $750 is due in full 15 days prior to the event date.
b. Payment can be made by credit card, or ACH transfer.
c. A valid credit card must be kept on file for incidental charges and potential damages.
d. Events will not proceed without full payment received by the due date.
2. CANCELLATION & REFUND POLICY
a. Cancellations made more than 10 days prior to event: 100% refund
b. Cancellations made 9-6 days prior to event: 75% refund
c. Cancellations made 5-3 days prior to event: 50% refund
d. Cancellations made within 48 hours of event: No refund
e. All cancellations must be submitted in writing via email
f. Venue reserves the right to cancel due to weather, emergency, or facility issues with full refund
3. CLEANING FEE
a. A $175 cleaning fee is required for any event exceeding 3 hours in duration.
b. This fee covers post-event cleaning and restoration of the space.
c. Additional cleaning charges may apply if space is left in unsatisfactory condition.
4. FACILITY USE
a. Renter must "bring in what you bring out" - all decorations, supplies, and personal items must be removed.
b. Trash dumpsters are available at the end of the tunnel for disposal.
c. Space must be left in the same condition as upon arrival.
d. No nails, tacks, tape, or adhesives may be used on walls without prior approval.
e. Renter is responsible for setup and breakdown unless other arrangements are made in writing.
5. CAPACITY & HOURS
a. Maximum occupancy: 75 persons (per fire code)
b. Event hours, including setup and breakdown, are limited to: 9am – 5pm based on your booking
c. Music/noise must be at a respectable volume, out of respect for neighboring businesses/residents.
d. Access to the facility will be granted only during reserved hours.
6. ACCESS & SECURITY
a. Digital key access is limited to the Renter (primary contact) only.
b. Renter may not duplicate or share access credentials.
c. Renter is responsible for ensuring all guests exit and space is secured at event conclusion.
d. Venue is not responsible for items left behind or stolen during the event.
7. ALCOHOL SERVICE
a. If serving alcohol, Renter must provide:
· - Valid liquor license (if cash bar)
· - Certificate of Insurance (COI) from vendor/bartender service
· - List of all alcohol vendors at least 15 days prior to event
b. Venue must be named as additional insured on vendor's insurance policy. WORK Lakes Region, LLC.
c. No alcohol may be served to minors.
d. Renter is responsible for all alcohol-related liability.
8. INSURANCE & LIABILITY
a. Renter assumes all responsibility and liability for guests, vendors, and all activities during the event.
b. Renter agrees to indemnify and hold harmless WORK Lakes Region, its owners, and staff from any claims, damages, losses, or expenses arising from the event.
9. DAMAGES & ADDITIONAL CHARGES
a. Renter is responsible for any damage to the facility, furniture, or equipment.
b. Damage costs will be charged to the credit card on file.
c. If damages exceed $500, Venue will provide itemized invoice within 10 business days.
10. PROHIBITED ACTIVITIES
a. Smoking/vaping inside the facility or on the 51 ELM Street property
b. Open flames (unless approved in advance)
c. Illegal substances
d. Activities that violate local ordinances or pose safety risks
e. Overnight stays or camping
11. VENDOR REQUIREMENTS
a. All vendors (caterers, DJs, photographers, etc.) must be approved by Venue.
b. Vendors must provide proof of insurance upon request.
c. Venue is not responsible for vendor performance or disputes.
12. WHAT'S INCLUDED
a. Furniture as seen
b. TV Display access in The Shop (YouTube Slide Shows or Computer Slide Show players – usb-c device connection)
c. Sonos/Spotify Sound system
d. WiFi access upon request.
13. PARKING
a. Parking is available: 51 Elm Street/Railroad Ave and behind Building. Behind Lakeport Landing is City Parking. Overflow parking at O’s Steak House on the left hand side of the parking lot.
b. Renter is responsible for communicating parking instructions to guests.
c. Venue is not responsible for parking violations or towed vehicles.
14. PHOTOGRAPHY & SOCIAL MEDIA
a. Venue may photograph the event for marketing purposes unless Renter objects in writing.
b. Renter grants Venue permission to share event photos on social media and website.
c. Renter may opt-out by notifying Venue in advance.
15. MODIFICATIONS & TERMINATION
a. Venue reserves the right to terminate this agreement if Renter violates terms.
b. Any modifications to this agreement must be made in writing and signed by both parties.
c. If event is terminated due to Renter's violation, no refund will be issued.
16. FORCE MAJEURE
a. Neither party shall be liable for failure to perform due to circumstances beyond reasonable control (natural disasters, pandemic, government orders, etc.).
b. In such cases, Venue will work with Renter to reschedule or provide appropriate refund.
17. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between parties and supersedes all prior negotiations, representations, or agreements. This Agreement may not be modified except in writing signed by both parties.